Navigate to the corner at the top-right side of the Outlook editor. There are two options if you want to add an Outlook signature automatically: Whether you want the signature to be displayed in your “New messages” only and/or in your Forward and Reply messages also. Format your name in Bold font type and keep your designation and company name in regular font type to draw more attention to the name. The font size that you choose for your name and job title should be somewhat bigger than your contact details. Stick to one font color that matches your branding guidelines. Therefore, keep the signature width under 360px. However, it can render differently according to the size of the screen. The editor’s toolbar allows you to add a table and organize the signature in rows and columns. Select the icon and click the link button from the toolbar. Just add the icons as images and drag them at the appropriate position. You can even add social media icons to boost the brand visibility. ![]() Select your image with the cursor and then click on the link icon from the tool strip. ![]() Resize it according to the rest of your email signature. Go to the image icon at the right hand side of the toolbar.Ĭlick on the image and drag one of the black squares at the corners of the image. Select the address from the Outlook signature and add the link from Google Maps like you did for the website URL.Ĭlick the cursor where you want to add the image in the signature. Subsequently, copy the URL from the address box. Look for your business on Google Maps and click on the “Directions” button. Just add the prefix “tel:” to the phone number like “tel:1-000-000-000”.īrick and mortar business owners can make their local address clickable and redirect the users to Google maps navigation. Now, what if you want to make your telephone number clickable? Next, click on the link icon at the right side of the toolbar. The text should be in a gray background when selected. Select the text to which you wish to add the hyperlink. You can go still further and add a hyperlink to the Outlook signature. Choose the right option according to your brand personality and industry. Select the text and go to the Font type dropdown. Pick the right size based on the hierarchy. Go to the Font Size dropdown menu after selecting the text. Choose the color of your choice or pick the “More colors” option if you want to set a custom color. Select the default text color and click the dropdown menu. You can choose suitable font colors and font sizes based on the importance of that information. Just like your email designs should follow a visual hierarchy, so should your email signature. Text-based professional signature for Outlook will look like: Type your name, designation, and contact details. To create a simple text signature, go to the text field in the signature editor.ġ. Add the specifications for the signature. This is especially important if you plan to create multiple signatures.Ĩ. Click on the “New” button to prepare a new signature for your email.ħ. Subsequently, you will be able to create Outlook email signature template using the in-app editor.Ħ. Select the “Signature” option from the dropdown menu. “Signature” result will appear on the screen. Click on the search box at the left side of the screen at the top.Ĥ. To add a Outlook email signature in 2016-2019 Desktop versions, follow the steps mentioned below:Ģ. Adding a signature in Outlook 2016-2019 Desktop version These signatures render the perfect closure to your personal as well as professional emails. It will help you go beyond the traditional sign off statements “Best regards”, “Kind regards”, or “Thanks and regards”. We shall also dive deeper into how to add links, images, social media icons, and format the signature for best visual appeal. Through this article, we shall discuss how to create Outlook signatures correctly in the different versions. Therefore, you must pay enough attention to what you include in the email signature and how the reader perceives it. Many people overlook the importance of a business email signature and don’t pay enough attention to it. It offers a scaffold to connect with the customers and leave a memorable last impression. Your email signature works like a digital visiting card you share with the client once they have read till the end. How to make the same signatures for Outlook mobile and desktop versions?Įmail Signature Generator Tools to Create Impeccable Outlook Signatures Setting the Email Signature in Outlook Mobile App Setting Automatic Outlook 365 email signatureĪdding Email Signature in Outlook 2010 Version. ![]() Formatting the signature in Outlook 365 web app.How are HTML email signatures different?.Formatting the signature in Outlook 2016-2019 desktop version.
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